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2. Please note that approval by Hapeville Mayor and Council may be required for events that include any of the following:

    

   • More than 75 attendees
   • Use of City staff, services, utilities, or the placement of a banner on City property
   • Charges for admission or other event activities

    

   After you submit this form, you will be contacted regarding date availability, cost estimates, and, if applicable, a date to go before the Mayor and Council for approval (typically either the 1st or 2nd Tuesday of each month).

4. Today's Date*
   Today's Date
6. CONTACT INFORMATION:
8. Contact Person*
10. Name of Organization*
12. Full Mailing Address*
13. City*
14. State*
17. Zip Code*
18. Telephone #:*
19. Cell #:
21. E-mail Address*
25. EVENT INFORMATION:
27. Name of the Event:*
28. Date of the Event:*
30. Start time:*
31. End time:*
32. Arrival Time for Set-Up*
34. Location of the Event:*

    1. Art Alley
    2. Jess Lucas Park
    3. Hoyt Smith
    4. Scout Hut
    5. Other
36. If other was selected, please explain
38. How many attendees?*
40. Banner:*

    1. Yes
    2. No
41. If yes, where is the banner to be placed?:
43. Specify dates banner will hang in proposed location:
45. If placing a banner on City property, provide a description of the banner (measurements, color, etc.):
47. Upload a pdf version of the banner:
49. *Banners placed on the Jess Lucas Park fence facing S. Central Avenue must be placed to the left of the telephone pole of Christ Church.
51. Will there be alcohol at this event?*

    1. Yes
    2. No

    *Please note that alcohol can only be served by the active alcohol licensee within the  City of Hapeville.

52. Will there be a DJ/Music at this event?*

    1. Yes
    2. No
54. Additional information about this event:
58. CITY SERVICES:
60. Check all that apply

    1. Garbage Service
    2. Water
    3. Electricity

    1. Tables/Chairs
    2. City Staff
    3. Road Closures
62. Do you need City Staff to assist you with your event *

    1. Yes
    2. No
63. If yes, please specify:
65. If requesting road closures, please specify which roads:
67. Will there be a charge for admission or other event activities?*

    1. Yes
    2. No
    3. N/A
68. If yes, please specify:
72. VENDOR(S):
74. Will there be food vendors? *

    1. Yes
    2. No
    3. N/A
76. Required to check box*

    1. I understand that it is the responsibility of the event organizer to ensure that all food vendors obtain a Transient Vendor or Mobile Food permit from the City Clerk.
78. Will there be any other kinds of vendors? If so, what will they be selling? *
80. Required to check box*

    1. I understand that it is the responsibility of the event organizer to ensure that all non-food vendors obtain a Transient Vendor permit from the City Clerk.
84. LIABILITY INSURANCE:
86. Do you or the organization currently possess liability insurance? *

    1. Yes
    2. No
    3. N/A
88. Required to check box*

    1. I understand that I may be required to provide a certificate of insurance totaling $1,000,000 General Liability for events that require Mayor and Council approval.

90. An application for temporary road closure will need to be filled out at the Hapeville Police Department located at 700 Doug Davis Drive, Hapeville.

Leave This Blank:


92. 1. Receive an email copy of this form.
93. Email address

    This field is not part of the form submission.

94. Submit Submit and Print

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