Mayor and Council Session

700 Doug Davis Drive
Hapeville, GA 30354

October 1, 2019  6:00PM

Call to Order
Roll Call
Mayor Alan Hallman
Alderman Mike Rast
Councilman at Large Travis Horsley
Councilman Ward I Mark Adams
Councilman Ward II Chloe Alexander
Pledge of Allegiance
Public Hearing
Consideration on Section 93-22.1-1 - to Amend and Update the Dimensional Requirements within the Zoning Code - 1st Reading

Consideration of a text amendment to amend Chapter 93 (Zoning), Article 22.1 (Dimensional Requirements), Section 93-22.1-1 (Chart of Dimensional Requirements) to update the dimensional requirements to remove the minimum bed/bath requirement, reduce the minimum dwelling size for most residential units to 1,000-sf and correct missing information related to parking and loading requirements. 

Staff Comment:
Applicant Comment:
Public Comment: 

Consideration on Section 93-5-5 (Unit Size) to Amend and Update the Unit Size Requirements in the R-AD Zone - 1st Reading

Consideration of a text amendment to amend Chapter 93 (Zoning), Article 5 (R-AD Zone), Section 93-5-5 (Unit Size) for the purpose of updating the unit size requirements in the R-AD, Residential-Architectural Design Zone. 

Staff Comment:
Applicant Comment:
Public Comment:

Consideration on Section 93-1-2 to Amend and Update Veterinarians, Animal Hospitals and Kennels - 1st Reading

Consideration to amend Chapter 93 (Zoning) for the purpose of updating the definitions for  veterinarian, animal hospital and kennel in Section 93-1-2 of the Zoning Code.  

Staff Comments:
Applicant Comments:
Public Comments:
FY2020 Tax Millage Hearing and Consideration and Action to Set the Millage Rate at 16.11


Mayor and Council adopted the City Budget on final reading, June 18, 2019. The adopted Budget for FY 2019-20 is based on a recommended rate of 16.11 mills, unchanged from 2018. This rate has been advertised as required and is ready for adoption by Council. This is the third of three (3) hearings for that purpose. Three hearings are required by the state, due to the increase in Hapeville property tax assessments. As has been well documented, the Fulton County Tax Commissioner has gained approvals for 2017 and 2018 property digests. At this point in time staff projects that the General Fund millage of 16.11 Mills will generate approximately $4.86M in billable Real Property Taxes. The City Budgeted $4.30M in Real 

Staff Comment
Applicant Comment
Public Comment

Questions on Agenda Items
The public is encouraged to communicate their questions, concerns, and suggestions during Public Comments.  The Council does listen to your concerns and will have Staff follow-up on any questions you raise.  Any and all comments should be addressed to the Governing Body, not to the general public and delivered in a civil manner in keeping with common courtesy and decorum.
Consent Agenda
Approval of Minutes
  • August 6, 2019
  • August 20, 2019
  • September 12, 2019 
  • September 17, 2019
Approval of Executive Session Minutes
  • August 6, 2019
  • August 20, 2019
  • September 17, 2019
Consideration and Action to Approve Letter of Support for MARTA to Purchase AT&T Decks near Doraville Station

MARTA would like to buy the AT&T decks on their property near the Doraville station. The North Fulton Mayors volunteered to write letters of support, and MARTA would like to capture support from other areas affected as well. They understand that many of the riders start at one station to work and play in various parts of the Metro area. Attached is the letter of support provided for Mayor Hallman to sign, if approved.

Old Business
New Business
Consideration and Action to Amend and Update Transient Merchant Ordinance to Include Language to Waive Fee for 501(c) Non-Profit and City-Sponsored Events - 1st Reading

On July 16, Mayor and Council approved a revised Transient Merchant ordinance. However, the approved ordinance did not include the option to waive the application fee for 501(c) non-profit events or city-sponsored events. Attached is an updated ordinance including this language.

Staff respectfully requests Mayor and Council to waive first reading due to the upcoming events in October.
Consideration and Action on Flock Camera Agreement, 24 Cameras, $48,000 per year

The City is taking steps to add more vigilance at key intersections and entry points.  Hapeville has been testing three cameras since July 2018.  We have seen positive information and are ready to implement more into the City plan for monitoring.  With the City neighboring Hartsfield Jackson and the high incidence of auto break ins, thefts and human trafficking, the cameras will increase our ability to give the Police Department real-time data on vehicles coming through key areas. 

Staff requests council approval to contract with Flock Safety for cameras at 12 intersections, 24 cameras in total, $2000 per unit per year, for 2 years.

Consideration and Action on Marketing Logo for City

On September 12, a Community Design Charrette was held to gauge public input on a marketing logo for the City.  After taking public input into consideration, the logo options were narrowed down to the two attached images which garnered the most interest.

Staff respectfully requests that Mayor and Council select one marketing logo out of the two provided or provide suggestions for next steps.
Discussion and Action Initiated by Councilman Adams Regarding Needed Speed Tables on Sims Street and Oakdale Road

Councilman Adams will initiate a discussion on the needed speed tables as a response to complaints and concerns for residents as it relates to speeders, and requests for calming measures. Refer to the attached document for signage request.

City Manager Report
Public Comments
Members of the public wishing to speak shall sign in with the City Clerk prior to the start of the meeting. Time limitations for Registered Comments are three (3) minutes per person. The total Registered Comment session shall not last more than fifteen (15) minutes unless extended by Council. Each member of the public, who fails to sign up with the City Clerk prior to the start of the meeting, wishing to address Mayor and Council shall have a total of two (2) minutes. The entire general comment session for Unregistered Comments shall not last more than ten (10) minutes unless extended by Council.
Mayor and Council Comments
Executive Session
When Executive Session is Required one will be called for the following issues: 1) Litigation O.C.G.A. §50-14-2; 2) Real Estate O.C.G.A. §50-14-3(b)(1); or 3) Personnel O.C.G.A. §50-14-3(b)(2).

Public involvement and citizen engagement is welcome as Hapeville operates a very open, accessible and transparent government. We do however remind our attendees/residents that there are times allocated for public comments on the agenda. In order for council to conduct their necessary business at each meeting, we respectfully ask that side-bar conversations and comments be reserved for the appropriate time during the meeting. This will allow the City Council to conduct the business at hand and afford our meeting attendees ample time for comments at the appropriate time during the meeting.